Improving the quality of life of individuals with Down syndrome.

HDSA - Job Posting for Administrative Assistant

HDSA - Job Posting for Administrative Assistant

Oct 29, 2015

Administrative Assistant Wanted!

HDSA is excited to share that we are officially accepting applications for a new, paid position within our organization. This new role will provide valuable and much needed support to HDSA and to our Board of Directors. This doesn't mean we don't value or need our army of volunteers! We literally could not do it without you but we are now growing at such a pace that the time has come to hire someone to take care of the multitude of day to day tasks that are required to keep HDSA  running smoothly.

Please feel free to share the following job posting with anyone who may be an appropriate candidate for the job. 

Halton Down Syndrome Association Job Posting
Position: Administrative Assistant
Responsible to: Halton Down Syndrome Association Board of Directors
Reports to: Chair and Corporate Secretary
Hours of Work: Part-time - 20 Hours/Week (with possibility of increased hours)
Salary: $15 - $20 per hour (commensurate with experience)

Position Summary
Halton Down Syndrome Association is a growing, non-profit organization working to improve the quality of life for people with Down syndrome.  HDSA’s goal is to see people with Down syndrome become responsible, self-sufficient, fully integrated members of the community, who are accepted by their peers, and who are able to lead happy, productive lives. 
The Administrative Assistant is a vital front-line member of this team, providing administrative, technical, and communications support to the organization and Board of Directors.
Duties and Responsibilities
§  Provide administrative support to the Board of Directors
§  Provide primary reception for HDSA office, greeting and welcoming members and public, answering incoming calls and managing email inquiries
§  Maintain office supplies, process mail/deliveries
§  Handle logistical preparations for meetings, including recording of monthly meeting minutes and issuing of minutes (one evening per month)
§  Prepare and manage volunteer database
§  Receive and process donations
§  Prepare and mail thank you letters
§  Support fundraising activities
§  Support social media community (monitoring and posting to Twitter, Facebook, etc.)
§  Create digital and print flyers and marketing materials to promote events
§  Perform other duties as assigned
Minimum Education
§  Post-secondary education
§  Previous work/volunteer experience in administrative capacity is an asset
§  Previous work/volunteer experience in not-for-profit/charity is an asset
§  Excellent oral and written communication skills
§  Strong administrative skills
§  Solid interpersonal and relationship-building skills, with an ability to work with a Board of Directors, volunteers and community partners, in a collaborative team environment 
§  Solid work ethic, proven time management and organizational skills, with attention to detail and demonstrated follow-through 
§  Ability to take direction well, receive and provide constructive feedback, and respond quickly and productively to changes in the environment, or priorities 
§  Ability to exercise good judgment and discretion in dealing with confidential information 
§  Aptitude to anticipate, understand and respond to the needs of members
§  Strong computer skills and excellent knowledge of Microsoft Office programs, including Outlook, Word, Excel and PowerPoint
§  Familiarity with desktop publishing programs, such as Microsoft Publisher, Adobe Professional, Illustrator and Photoshop would be an asset 
§  Fluency with social media and online community management
§  Knowledge of Down syndrome
Application Deadline: Please submit applications by November 23, 2015 to HDSA Chair Leanne Tovey at  We thank all applicants, but only those selected for an interview will be contacted.